Your ACF campaign is over. Congratulations! Pat yourself on the back for a job well done. Now you’re probably wondering – what next? Here’s a step-by-step guide.
Step 1 | receiving payment
We get that you’re eager to receive your hard earned donations. These will be given to you in the form of a grant. All grants are reviewed by Creative Partnerships Australia, which manages the ACF. This happens the month following the end of your campaign. So, for example, if your campaign ends in September, the grant approval process will take place in October.
Once approved, we will send you an electronic grant agreement through DocuSign. The agreement will include your NET grant amount (your net grant is the total donations made in preference to your project, LESS the 5% retained by the ACF – see FAQs for more information). This only takes a couple of minutes to complete and it’s all online – no paper, no printing, no pens. Have a read, fill it out and submit the agreement.
You’ll also need to invoice us at this stage, but more about that in the next step…
Step 2 | invoicing
When you submit your grant agreement you also need to email us an invoice for the amount listed on the grant agreement. This step is important: we can’t give you the money you raised until you invoice us!
When you invoice us, you must include the the total NET amount shown on the grant agreement, your name or the name of your organisation, contact details and your ABN, which must match the ABN you gave us when you registered for the ACF. Once you’ve returned the signed agreement and invoice, our finance team will process your invoice.
Step 3 | you get your money!
We transfer your funds into your nominated bank account.
Step 4 | building goodwill and your donor database
You can find a list of all your donors in your Artist Dashboard. We strongly recommend contacting your donors to thank them for helping to make your project happen. We encourage a culture where people are proud of giving, so it’s good form to acknowledge their support. It may also lead to future donations and long-standing relationships.
Step 5 | making culture happen!
You’ve spent so much time and effort on the campaign – it’s now time to make your project happen! As your project progresses, provide your donors with updates. They obviously love what you do, and are keen to hear from you.
Remember to acknowledge the ACF in relevant media releases, launch/event speeches and other promotional opportunities using the following text: “[This project] is supported by Creative Partnerships Australia through the Australian Cultural Fund.” and by incorporating the Australian Cultural Fund logo in relevant promotional material.
Step 6 | acquitting your project
As an ACF artist, you’re required to complete an acquittal form at the end of your project. This is a really simple process and takes only a few minutes to complete. We’ll send you reminders to fill it out, and you can access it here.
The acquittal asks for information about your project and fundraising strategy, including the outcomes and impact of your project and the effectiveness of your fundraising strategy.
You won’t be able to register another project with the ACF until you’ve acquitted your previous project.
Step 7 | … and then?
That’s pretty much it – your ACF campaign is now complete. It’s time to start planning your next campaign and project! We can’t wait to hear from you again. And in the meantime, feel free to contact us any time.