Your campaign is over, you’ve taken a big sigh of relief, and you’re probably wondering – now what? Here’s a step-by-step guide to what happens next.
Step 1 | receiving payment
We get that you’re eager to receive your hard earned donations. These will be given to you in the form of a grant. All grants are approved by Creative Partnerships Australia, which happens the month following the end of your campaign. So, for example, if your campaign ends in September, the approval process will take place in mid-October.
Once approved, we will send you an electronic grant agreement through DocuSign. This only takes a couple of minutes to complete and it’s all online – no paper, no printing, no pens. Have a read, fill it out and submit the agreement. You’ll also need to invoice us at this stage, but more about that in the next step…
Step 2 | invoicing
When you submit the grant agreement you also need to email us an invoice for the amount listed on the grant agreement. When you invoice us, remember to include the grant amount, your name or the organisation name, contact details and your ABN (this must match the ABN you gave us when you registered for the ACF). Once you’ve returned the signed agreement and invoice, our finance team will process your invoice within 10 business days.
Step 3 | building goodwill and your donor database
Your grant agreement will include a list of all donors to your project and the amount donated. We strongly recommend you contact all your donors and thank them for helping make your project happen. We want to encourage a culture where people are proud of giving, so it’s good form to acknowledge their support and the help they’ve given. Want to know more about your donors? Just send us an email and we can provide more information.
Step 4 | making culture happen!
You’ve spent so much time and effort on the campaign – it’s now time to make your project happen!
As your project progresses, think about providing donors with updates. They obviously love what you do, and would be really keen to hear updates.
Step 5 | acquitting your project
As an ACF artist, you’re required to complete an acquittal form one month after the end of your project. Don’t be alarmed – this is a really simple process, and it should only take you a few minutes to complete. We’ll send you reminders to fill it out, or you can also access it here.
The acquittal asks for information about your project and fundraising strategy including the outcomes and impact of your project , the effectiveness of your fundraising strategy, and who your project targeted.
You won’t be able to register another project with the ACF until you’ve acquitted your previous project.
Step 6 | … and then?
That’s pretty much it – your ACF campaign is now complete. Now it’s time to start planning your next campaign and project! We can’t wait to hear from you again. And in the meantime, feel free to contact us any time.